Thank you for your interest in starting a University of Maryland Alumni Association alumni club! The purpose of the association is to foster a spirit of loyalty and to promote the general welfare of the university. Clubs exist to support the association's goals, and to strengthen the ties between alumni, the community, and the university.
Club leaders are expected to understand their constituency and be able to mobilize them through a series of events/activities that draw alumni in significant numbers and build community in the area. Start-up clubs must demonstrate two years of sustainable activity to be considered for a charter. Only chartered, active alumni clubs receive support from the Alumni Association as follows: annually, support for two events that supports the association's goals and periodic e-mail broadcasts. Clubs may raise their own funds to support their activities. For more information about starting an alumni club and on the guidelines below, send an e-mail to firstname.lastname@example.org.
Check First: Check the Alumni Association website to find out whether there is already a club in your area. If a club does not exist, contact the Alumni Association to determine whether there are at least 1,000 people in your region or constituent group to start a chartered club. This is because, typically, 10% of total alumni are Alumni Association members (people who already have a connection with the university), and only a small fraction of the general population attends events.
Join and Register: You must be an Alumni Association member to organize a club, join today.
Share Your Development Plan with the Association: Schedule a conference call with the association and be prepared to explain: how you will build the Maryland community in your area; what you know about alumni in your area; what events/activities are planned to garner alumni participation in significant numbers (at least 100 participants); how you will lead your constituents to support the Alumni Association's strategic plan; and how you plan to get the required number of signatures for the charter petition. There should be two alumni leaders identified for club start-up. Follow up with your proposal briefly in writing over e-mail.
Prepare your E-mail Communication: The Alumni Association does not provide mailing lists for confidentiality reasons. The association helps start-up clubs access other alumni in their area by e-mail using the i-modules system. Once your basic plan has been approved, submit your first e-mail message to the association (it will be edited as necessary) at least 30 days before the release date. Make sure your notice includes the date, time, location, contact person, purpose of meeting, and how the club will serve the university and strengthen ties among alumni.
Apply for a Charter: The charter is the official "birth" document of your club, establishes it as an official unit of the University of Maryland Alumni Association and makes the club subject to requirements and eligible for benefits as defined by the Alumni Association. You must submit a petition signed by 25 dues paying Alumni Association members to apply for a charter.
Additional Guidelines for Forming Special Interest (Affiliate) Clubs
In addition, if you are forming a special interest club, to be considered for charter as a recognized affiliate club, the club you are forming must first:
Be deemed of value to and help advance the mission and goals of the alumni association and the university. The group requesting a charter must explain in their proposal the primary purpose of their formation that accomplishes this.
Be able to describe a unique contribution that this group brings to the advancement of the alumni association and the university that is not accomplished or included in the mission and purpose of an existing alumni club or other group. For example, an Asian Alumni Club might help with retention and recruitment of Asian students, and seek to increase the giving of Asian alumni.
Be uniquely qualified to reach the population they seek to engage in university advancement.
Be able to bring together alumni in such substantial numbers that its social organization and network reconnects significant numbers of alumni to the university.
Connecting Alumni Living Abroad
Our alumni live worldwide and our goal is to support the growth of the Terrapin Spirit wherever Maryland graduates reside. If you are living or working abroad, we want to assist you in connecting with Terps in your area. For more information, please contact Tim Tormoen at email@example.com.